Staff Mobility for Training

• Applicants must be full or part-time TEDU staff members who are actively working at the time of application. 
• Staff whose primary position is at a different institution but are working at TEDU under service procurement should apply for mobility at the institution where they are employed. Since there is no contract between TEDU and the staff employed via service procurement, these staff are not eligible for staff training mobility.
• Staff members should contact the receiving organisation in advance and receive a preliminary acceptance. An official e-mail acceptance will also be considered valid during the application. Invitation letters must be submitted on the letterhead of the other institution, signed/stamped, and include the planned mobility dates.
• The staff must organize an exchange stay and a program in a company, organization or university. Staff mobility for training may be done at a partner university or an organization/institution that offers relevant training.
• Teaching staff can also carry out training mobility. However, administrative staff are given priority (+10 points) in applications.
• Participation in seminars and conferences is not covered as part of the staff training mobility.

The Erasmus+ Programme is co-funded by the European Union and is not part of the University's budget. The grant allocated for our mobility projects may change annually, and the funded spots are also subject to the allocated mobility grants.

• Quotas for 2023/24 Academic Year Staff Mobility for Training — 5 Administrative Staff in Total
• Quotas for 2024/25 Academic Year Staff Mobility for Training — 11 Administrative Staff in Total (5 TEDU + 6 Consortium)

_{Additional funded spots from our consortium projects are detailed in the call for applications.}

• Call for Applications for the 2023/24 Academic Year Erasmus+ Staff Mobility for Training — Closed!
• Call for Applications for the 2024/25 Academic Year Erasmus+ Staff Mobility for Training — Closed!
• Call for Applications for the 2025/26 Academic Year Erasmus+ Staff Mobility for Training — The anticipated application period is June 2025

All staff member must submit their applications through the TURNAPortal, configured through e-Government. To access the portal, staff members must use their e-Government login credentials. They can then submit their applications to the available call for applications opened by TEDU.

Staff are responsible for providing the necessary information or documents during the application process:

• Invitation Letter

Staff members should contact the receiving organisation in advance and receive a preliminary acceptance. An official e-mail acceptance will also be considered valid during the application. Invitation letters must be submitted on the letterhead of the receiving organisation, signed/stamped, and include the planned mobility dates.

• Mobility Agreement for Training

The Mobility Agreement defines the components of the training program to be followed at the receiving organisation. It must be filled out completely in accordance with the teaching program and signed by the participant, the sending institution, and the host institution. Staff training mobility is a day-based activity, and a grant payment is made accordingly. Therefore, the training program must be specified daily in the Mobility Agreement.

• Language Certificate

A valid foreign language certificate must be uploaded to the application portal if available. National/international language certificates accepted by ÖSYM and IELTS are accepted.

• Other Documents

Documents that may affect the weighted score distribution subject to evaluation or documents that form the basis for the request for additional grant support (see Evaluation Criteria and Weighted Scoring) must be uploaded to the TURNAPortal. 

Staff members eligible for Erasmus+ training mobility may receive individual grant support to help cover some of their expenses. After the evaluations, all qualified staff on the main list will be funded by the Erasmus+ grant for their training period, depending on the available funded spots.

Countries are divided into three groups based on their living standards, and daily grants have been determined for each country group.

Travel Support

Erasmus+ provides staff mobility with travel support as a one-time grant. To contribute to participants' travel expenses, the distance between the starting point and the location of the mobility will be determined using the Distance Calculator provided by the European Commission, and the travel grant will be calculated accordingly.

Grant payments are made for the days an activity is performed or when it can be documented that the participant engaged in a type of mobility. If the mobility is not completed, no grant payment is made, and the staff will refund the total amount.

Payments are made in two instalments. The mobility period and grants are estimated before the mobility begins. After document submission and visa approval, 80% of the total grant amount specified in the grant agreement is paid to staff. The remaining payment is made by recalculating the total grant according to the exact periods performed when the staff completes the mobility and returns, submits the necessary documents, and completes the participant report.

^{*Participants are encouraged to use low-emission means of travel when going to the host university and returning home. Those who choose low-emission travel can apply for a Green Travel Grant. Most of the travel must be made using low-emission means of transport, such as train, bus, or carpooling (two people or more). Staff who opt for green travel will receive up to four days of additional individual support to cover travel days for a return trip that takes longer than one day (two days before and two days after the mobility).}

• IMOTION — The IMOTION is an online platform to help university administrative staff find the appropriate training or job shadowing they are looking for.